AI Contractor Software.
Built for the Field.
Kadefire is built for Canadian industrial and commercial subcontractors — electrical, mechanical, instrumentation, insulation, civil, and specialty trades. Crews capture labour, equipment, materials, and services in the field; AI checks every ticket, flags the exceptions, and pushes clean, signed work straight through to the invoice and the general ledger. T&M and contract price jobs are both first-class.
AI that works your job costs, not a chatbot bolted on.
Industrial and commercial subcontractors lose margin in the gaps — a ticket nobody signed, a rate nobody updated, a purchase order nobody matched, a work order nobody invoiced. Because Kadefire owns the whole chain from field ticket to general ledger, the AI has the full picture: it reviews, matches, and flags across labour, equipment, materials, services, procurement, and billing, then hands your team a short list of things to fix.
Every ticket reviewed before it bills
AI checks hours, rates, units, and units of measure against the job's rate schedule and contract type — catching the missed OT line, the wrong equipment rate, or a duplicate ticket before the invoice goes out.
Documents and barcodes read for you
Supplier invoices, packing slips, and bin labels are captured and matched to the right PO line, material, and location — no re-keying, no guessing which PO a material charge belongs to.
Cost and margin exceptions surfaced early
Budget burn, bid-vs-actual drift, unbilled work orders, and aging AR are ranked by dollar impact so your PMs and controllers work the list that matters, not a report dump.
Your billing clerk clears the flags, the work order gets signed off, and the invoice leaves complete the first time — line by line against the agreed rates.
See it on your next jobWe started in the field. Then we built the books.
Most contractor software starts in the accounting office and tries to reach backward into the job site. Kadefire did it the other way around — we built the field ticket, work order, and labour/equipment/materials/services workflow crews actually use, then layered a full Canadian accounting suite on top of that real, signed data. That's why the numbers tie out without anyone re-keying a line, why the AI has something trustworthy to reason over, and why T&M clients can see every dollar as it accrues instead of 45 days later. On contract price jobs that same data stays internal, driving your margin and progress billing.
From the field ticket to the balance sheet.
Because the accounting grew out of the field data, the full job-to-invoice-to-books loop ties out by design — and the AI has one clean source of truth to work from.
AI Ticket & Invoice Review
Hours, rates, units, and PO matches checked automatically before anything bills — flags ranked by dollar impact.
Rate-Tiered Time Tickets
Straight, overtime, double time, and per-diem — configurable rate schedules that match your subcontractor agreements.
Equipment & Rentals
Company equipment and third-party rentals tracked by day or hour, with utilization by project and crew.
PR → PO → Supplier
Requisition, purchase order, and supplier invoice matched line by line with AI-assisted variance flags.
Inventory Management
Stock across warehouses and job sites, with FIFO, LIFO, or average costing and barcode/UPC scanning.
T&M & Contract Price
Cost-plus, contract price, master agreement, or hybrid — every contract type modelled as a first-class citizen.
Bid vs Actual
On contract price jobs, live internal margin against your bid plus progress and change-order billing.
Field-First Mobile
Crews enter tickets from remote industrial sites with spotty signal — sync when they get back online.
Built-In Accounting
GL, AR, AP, journals, bank rec, and financial statements layered on signed field data — no re-keying.
Canadian Tax, Handled
GST, HST, and provincial PST configured per project and customer — every invoice tax-clean before it leaves.
Client & Sub Workspace
Owners, GCs, and their subcontractors work the same jobs, work orders, and tickets with role-based access.
Full Audit Trail
Every ticket, mapping, rate change, and posting logged with actor, timestamp, and one-click rollback.
Run Your Industrial & Commercial Work on One AI-Driven Platform
Join Canadian subcontractors using Kadefire to run T&M and contract price jobs side by side — field tickets, work orders, procurement, progress billings, invoices, and full accounting, with AI clearing the exceptions before they cost you margin.