The gap between the field
and getting paid, closed.
Kadefire eliminates the administrative gap between the tradespeople in the field and the contractor getting paid — one clean, easy-to-use app for industrial contractors. Powered by AI. No more antiquated, expensive construction ERPs.
Closes the field-to-payment gap
Tradespeople in the field and the contractor getting paid, finally on one continuous line.
AI-powered, clean, easy to use
We embrace the power of AI to deliver a simple app built for industrial contractors.
No more expensive ERPs
Replace antiquated construction ERPs with one system that runs the whole job.
No re-keying, no spreadsheet rebuilds. The same signed field data becomes the invoice, and the invoice becomes the books.
AI that does the heavy lifting
on your real field data
We use AI to keep Kadefire clean and easy to use — not to replace your people. It reviews tickets, matches documents, and flags exceptions on top of the work your crews actually signed. So the invoice that goes out is defensible, and the margin you keep is real.
Ticket & invoice review
AI reviews every labour, equipment, material, and service ticket — checking rates, quantities, and coding before a line ever reaches an invoice.
Document & PO matching
Supplier invoices, purchase orders, and receiving matched line by line. AI surfaces the variances so nothing slips through unnoticed.
Cost & margin exception flags
Real-time flags on cost overruns, margin erosion, and charge-out gaps — on top of real signed field data, not estimates.
Every flag ties back to a signed field ticket — AI accelerates the review, your team stays in control of approval.
From the trades on site
to the contractor getting paid
The people doing the work and the business getting paid have always lived in different systems — clipboards, spreadsheets, and a disconnected accounting package in between. Kadefire eliminates that administrative gap. One clean line runs from a signed field ticket to a defensible invoice to a posted ledger entry.
Time & material work gives clients the transparent backup they expect; contract-price work keeps your internal cost hidden behind the bid. Both are first-class — and both flow through the same signed field data.
- Signed LEMS tickets, on mobile
- Labour, equipment, materials, services
- Capture on spotty plant signal
- Cost coded at entry — once
- T&M backup clients accept
- Contract price vs internal cost
- GST / HST / PST handled cleanly
- Invoice straight to the GL
The same numbers the crew signed are the numbers that get billed.
No more antiquated, expensive
construction ERPs
Kadefire runs the job from field operations to LEMS tickets to invoice to the general ledger — field tickets, work orders, procurement, progress billings, and full accounting in one clean, AI-driven system.
Rate-Tiered Time Tickets
Straight, overtime, double time, and per-diem — rate schedules that match your contract.
Equipment & Rentals
Company equipment and third-party rentals tracked by day or hour, with utilization by project and crew.
PR → PO → Supplier
Requisition, purchase order, and supplier invoice matched line by line with variance flags.
Inventory Management
Stock across warehouses, trucks, and job sites, with FIFO, LIFO, or average costing and barcode scanning.
T&M & Contract Price
Cost-plus, contract price, master agreement, or hybrid — every contract type modelled as a first-class citizen.
Bid vs Actual
On contract price jobs, live internal margin against your bid plus progress and change-order billing.
Field-First Mobile
Crews enter tickets from remote industrial sites with spotty signal — sync when they get back online.
Built-In Accounting
GL, AR, AP, journals, bank rec, and financial statements layered on signed field data — no re-keying.
Canadian Sales Tax
GST, HST, and provincial PST configured per project and customer — every invoice tax-clean before it leaves.
Crew & Sub Workspace
Owners, GCs, and subcontractors work the same jobs, work orders, and tickets with role-based access.
Full Audit Trail
Every ticket, rate change, and posting logged with actor, timestamp, and one-click rollback.
Not an ERP
One clean, modern system that replaces the stack of antiquated and expensive construction ERPs.